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Home / Project Management Articles and News / The important of project management and how to implement it

The important of project management and how to implement it

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The rapid and unprecedented growth in the Middle East in general and in the Gulf region in particular has led to increased pressure on government bodies and private sector institutions to achieve their strategic objectives successfully and in less time, taking into account the rapid changes at the local and global levels.

In order for these bodies to achieve these strategic objectives in an integrated and coordinated manner, they need to be analyzed to specific tactical targets, with responsibilities for the application of these tactics and the time and cost involved.

For any of these goals to succeed, whatever their nature, the means to be adopted should be identified to ensure the coordination and consolidation of the efforts of all parties concerned. In order to deal with these methods in a successful and logical manner, any means should be considered as a project in its own right and requires a successful management that ensures the achievement of the desired objectives during the specified period and the cost and quality required.

All the risks involved in the implementation of this project must also be taken into consideration, since projects are inherent in their obligation to provide specific future results within many of the assumptions, conditions and limitations that may later prove to be wrong, Financial and human resources and others in the hope of achieving benefit.

If the project fails to achieve the desired goal, it leaves no possibility of recovering what has been invested in the implementation process, as well as losing the opportunity to invest that money in another project that could have yielded other benefits instead of those that were desired from the failed project.

The majority of government and private institutions in the United States, the United Kingdom, and many other countries have noticed the importance of successful management of projects of all kinds, nature and sizes.

Which has led to a steady growth in the number of bodies and institutions that adopt the scientific method in the management of projects when managing any project chosen by it as a means to achieve its objectives and strategic objectives.

This interest has grown to the Middle East in general, and to the GCC in particular. In 1992, a branch of the US Project Management Institute was established in the GCC, a public benefit organization that develops global project management science .

Since then, this branch has achieved unprecedented success worldwide and has won numerous awards for the benefit it has earned to organizations in the region.

More than 4,000 members of the Project Management Institute in the GCC are now looking for a Professional Project Manager certificate, Projects.

Project Management Science is based on the principle of judging logic when deciding on a project by dividing the operations required by project management into five phases, first defined by the project launch phase. The reasons for the need for the project to be launched are examined and analyzed at this stage.

Ie knowing the benefit that will return this project when it starts operation after completion of the project with the estimated cost of the project and economic feasibility of it. This is recorded in a document known as the “Project Charter”, which is the actual approval by the senior management to provide the resources that the project may require, including the appointment of the project manager.

After completing this stage, the project planning phase begins, which includes specifying the requirements and content of the project and the timeframe to be followed for its implementation. All resources of all kinds, such as labor, materials and equipment required by the implementation of the plan, are to be identified, in addition to the material costs to be monitored and the quality requirements that the project should adhere to.

Finally, when planning the project, it is necessary to identify all parties involved in the project and how to deal with these parties. The project executing agency will be appointed as well as the responsibilities and duties assigned to each individual who has a role in the project, such as responsibility for doing the work and following it, Implementation.

The most important thing to be identified at that stage is the risks to which the project may be exposed, whatever the cause, source and how to deal with it, which may include deciding to assign certain tasks to external parties to mitigate those risks and transfer them to any other party for implementation.

In order for the project team to begin its implementation after the planning phase has been completed, all data developed during the planning phase are being examined to ensure that they are complementary and that there is no conflict between them. This results in the acquisition of the so-called “approved operational project plan”.

Which all parties directly involved in the project should study and then agree on the data, plans and statement of commitment to the content of the plan.

The project plan is followed by two simultaneous phases through which the approved project plan is implemented. The first is defined as the “implementation phase” and the second is the “control stage”. These phases are based on the principle that the success of any action plan depends on the provision of all the necessary resources and all that is required by the approved plan.

And thus ensure that the outcome of the work carried out has met the specific objectives of the Action Plan, taking into account any changes that may occur or may be required in the original Plan of Action and the impact on what has been achieved in the project and what remains to be done.

Through these two phases, the resources and funds allocated for the project are consumed in exchange for specific results, and the results are approved by the project owner or end-user. This shall continue until all the agreed terms of the approved plan have been delivered, which shall, of course, take into account the contents of the contract concluded between the different parties and the contractual obligations contained therein.

In the final phase, known as the “project optimization” phase, a complete and comprehensive review of what has been accomplished during the life of the project, lessons learned from the project implementation, fulfillment of all contractual obligations and archiving of project records are undertaken for reference if necessary.

The project is delivered to the end-user and the official approval is obtained from the user that the project has been completed.

As noted in the previous presentation, these five phases required many management activities that were agreed to be divided into project management knowledge into nine groups, each with a number of specific processes that, if applied, lead to specific outcomes sought by the successful management of the project .

These nine groups are content management, time management, cost management, quality management, communication and communication management, human resources management, risk management, supply management, and integration management.

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